Associate Director of Events

Reference: JOB935
Employer: The Alzheimer’s Association

DEPARTMENT:  Development

REPORTS TO:  Vice President of Development

STATUS:  Full-Time

SUPERVISES:  Event Managers

Overview:

The Alzheimer’s Association’s mission is to eliminate Alzheimer’s disease through the advancement of research; to provide and enhance care and support for all affected; and to reduce the risk of dementia through the promotion of brain health.  The Association is the world’s leading voluntary health organization in Alzheimer care, support and research.  We are the largest private funder of Alzheimer research and the premier source of information and support for the more than 5 million Americans with Alzheimer’s disease and their 15 million families and caregivers.  The Alzheimer’s Association was recently recognized as the Best NonProfit to Work For in the NonProfit Times 50 Best Places to Work since 2010.

POSITION SUMMARY

Under the direction of the Vice President of Development, the Associate Director of Events is responsible for the overall events strategy.  This position manages the Event Managers along with the overall day to day functions of event planning which includes Walk to End Alzheimer’s along with volunteer committee recruitment throughout the Greater Pennsylvania Chapter. The position is responsible for training, supervising and evaluating the Event Managers on the planning, coordination, and management of all events throughout the Chapter territory achieving revenue goals of $3 million.  The Associate Director of Events is responsible for the budgeting process, the implementation of best practices, monitoring and evaluating events performance, executing event fundraising strategies, soliciting sponsorship, and producing chapter wide Walk collateral.  The Associate Director of Events is responsible for identifying new corporate leads and cultivating relationships to secure funding to build the donor and volunteer bases and enhance public awareness. 

ESSENTIAL JOB FUNCTIONS

Walk to End Alzheimer’s

  • Lead the Chapter-wide Walk Program and provide supervision, direction and training of staff fully implementing best practices around the Walk to End Alzheimer’s
  • Work with Event Managers on building volunteer infrastructure to support the Walk model
  • Identify and close new Chapter wide corporate sponsors
  • Work with VP of Development to set event goals and budget for the chapter.
  • Responsible for recruiting, training, supporting and evaluating event staff and walk performance
  • Work with vendors on chapter wide Walk promotional, collateral and incentive materials
  • Work with Director of Marketing and Communications on chapter wide Walk Media and PR Strategy  
  • Create and lead training opportunities for walk staff and volunteers as needed

The Longest Day, Benefit Events, and Other Chapter Events
 

  • Provide guidance and direction for Chapter Events managed locally by Events Manager
  • Provide guidance and direction for The Longest Day managed by Events Staff working with leadership staff on the strategy and planning around the Longest Day as outlined in the strategic plan
  • Provide guidance and direction for RivALZS events managed locally by Event Managers
  • Identify and cultivate relationships that might lead to new benefit events.
  • Build relationships with high-level and/or strategic event partners

Other

  • Lead the process of developing the Chapter-wide revenue and expense budgets for events.
  • Act as the liaison with the National Walk Team to ensure that the chapter is following guidelines and standards
  • Work with the CEO, Vice President of Development, Associate Director of Donor Relations and Event Managers to create long-term, beneficial relationships with those who attend and or/support chapter events.
  • All staff are required to support and participate in special events and fund development activities as requested
  • All staff are expected to advocate for those we serve and the services offered by the Chapter
  • All staff are expected to support and participate in advocacy and public policy activities as requested

MINIMUM REQUIREMENTS:

  • Bachelor’s degree and/or equivalent experience is required
  • A minimum of five years experience in development with management experience
  • Proven success in the development and promotion of special events with a focus on Chapter-wide Walk Management
  • Experience with recruiting and training volunteers
  • Demonstrated ability to motivate, coach and supervise staff and volunteers in a fundraising environment
  • Experience in budget management

WORKING CONDITIONS:

  • Normal office environment
  • High volume of public contact
  • Travel by car to attend meetings within Pennsylvania and by air or car to national meetings
  • Evening and weekend hours may be required
  • Work may be stressful during periods of high volume or tight deadlines

EQUIPMENT

  • Computer workstation
  • Phone, Fax machine, photocopier, audio visual equipment
  • Microsoft Office
  • Google Suite: mail, calendar, docs and hangout
  • Experience in Convio or other fundraising platform preferred

PHYSICAL AND MENTAL REQUIREMENTS

  • Ability to work effectively with volunteers, staff and external contacts to build and maintain successful relationships
  • Ability to prioritize and manage multiple tasks
  • Ability to anticipate, identify, organize and analyze growth opportunities and expansion of services
  • Ability to coach and mentor staff and volunteers
  • Ability to communicate effectively in person, in writing and electronically to a variety of audiences
  • Ability to work effectively with diverse populations
  • Ability to analyze information and make timely, appropriate decisions
  • Ability to work evenings and weekends as needed
  • Ability to travel as needed to perform job duties
  • Ability to operate designated office equipment
  • High level of integrity, diplomacy and initiative

This position description in no way states or implies that these are the only duties to be performed by the jobholder.  He/she will be required to follow any other duties as requested by his/her supervisor or manager.  This is not meant to be an exhaustive list of job duties.  Essential job functions may change when necessary.

 

posted September 1, 2017