Special Events Coordinator

Reference: JOB936
Employer: The Alzheimer’s Association

Reports To: Associate Director of Events

Hours: Part-Time 20 Hours Per week 


The Alzheimer’s Association’s mission is to eliminate Alzheimer’s disease through the advancement of research; to provide and enhance care and support for all affected; and to reduce the risk of dementia through the promotion of brain health.  The Association is the world’s leading voluntary health organization in Alzheimer care, support and research.  We are the largest private funder of Alzheimer research and the premier source of information and support for the more than 5 million Americans with Alzheimer’s disease and their 15 million families and caregivers.  The Alzheimer’s Association was recently recognized as the Best NonProfit to Work For in the NonProfit Times 50 Best Places to Work since 2010.


The Alzheimer’s Association is seeking a Part Time Candidate to fully implement and manage our 2nd Signature Event, The Longest Day® and RivALZS/Blondes vs. Brunettes®.


The Longest Day

  • Responsible for the success of the Association’s second signature event, The Longest Day, and serve as the events primary contact across the Chapter raising in excess of $100,000 for this event.
  • Recruit, support and coach a volunteer team / committee to develop and execute a recruitment, cultivation and retention plan for new and veteran teams.
  • Work with Associate Director of Events and Marketing Director to ensure an annual, chapter-wide marketing plan for The Longest Day is in place.

Blondes vs. Brunettes

  • Serve as the primary Alzheimer’s Association Greater PA Chapter contact surrounding the RivALZS/Blondes vs Brunettes event in Pittsburgh.
  • Recruit, support and coach a volunteer team / committee to develop and execute a recruitment, cultivation and retention plan for new and veteran teams.
  • Coordinate with the volunteer team / committee to provide mission-focused education and training to volunteers and players to further infuse mission and purpose into the event.
  • Work with volunteers and finance staff on annual budgets and event financial management.
  • Work with the National office to maintain event standards, including the event website and corresponding data entry process.


  • Create and maintain income and expense budgets and an annual plan for Chapter events.
  • Work with Association staff to ensure that all event information is included in the Chapter’s database.
  • Provide assistance to other Association events, as needed.


  • Minimum of a bachelor’s degree from an accredited college or university
  • At least three years of experience in a nonprofit development or marketing/sales setting
  • Demonstrated expertise recruiting and managing volunteers preferred

Equipment / SOFTWARE:

  • Personal computer
  • Multi-line telephone, Conference phone, Photocopier, Fax machine
  • Microsoft Suite and Google Suite: Mail, Calendar, Docs and Hangout
  • Convio and/or other databases preferred

Physical and Mental Requirements:

  • High level of enthusiasm and a positive attitude
  • Ability to communicate effectively, both orally and in writing, with attention to detail
  • Ability to lead, motivate and work effectively with others
  • Ability to diagnose and solve problems
  • Ability to work in a fast-paced environment and meet deadlines with flexibility and good humor
  • Ability to work under stress and successfully handle several projects at once
  • Ability to make frequent trips to other locations for meetings, events, etc. via auto and air; ability to operate a motor vehicle; must possess a valid driver’s license
  • Must be able to physically lift, set-up and tear down event materials: including chairs, tables, boxes, coolers, etc.
  • Willingness to work on evenings and weekends if necessary


posted September 1, 2017